Create and configure an event

The Events application allows you to promote your different events. With Yapla, you can plan and  manage your event, taking into account the specific aspects of each one: registration mode, registration period, free or payment, different options, invoice, etc. 

When creating an event, you can choose its location, organizer, prices, registration forms, configure its web page and its promotion on social networks. 

Add an event

To create an event, you must first go to the Events application page. Click "Add an Event". 

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Fill in your event information :

  • Name of the event
  • Start date and time. You can also add an end date for the event
  • Image
  • Description for social networks
  • Description (this is the text that will be displayed on your event page)

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Click on "Next"

Indicate a location

Fill in the fields related to the location and address of the event.

  • Physical location of the event
  • The address of the event (online or in a physical location) 

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Click on "Next"

Organizer of the event

The organizer information is displayed on the event page.

Enter the name of the organizer. By default, this is your administrator name, but it is possible to enter a different name.

You can also add the organizer's phone number and email. 

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Click on "Next"

Prices

By default, the event is free. However, you can add one or more rates by clicking on "Add a price".

Learn how to set up prices with Yapla.

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Once you have configured your prices, click on "Next"

Form

Customize the registration form for your event.

Change its name, add and move fields and add sections as needed.

Learn how to set up forms with Yapla.

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Click on "Next"

Web page

Customize the web page for your event if you are not already using the Yapla Website application. This unique web page allows you to publish an event very quickly and easily. However the customization of the latter is more basic than that of a website. 

Choose the logo of your event, the colors and the font of the page.

Once you have customized your page, the creation of your event will be completed. You can view your event page.

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Also get the share link of the event web page.

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Share the event on social networks
 
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Finally, copy the integration code to add the event page to your NPO's website
 
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Don't forget to save!
 
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Configure the event

You will have access to more advanced applications in the "Settings" menu of your event. There you can also modify the information previously saved.
 
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"Advanced Descriptions" Tab

In the "Advanced Descriptions" submenu, you can add : 

  • the thumbnail image (thumbnail for the list page or mosaic of your events. The thumbnail is different from the image showing the event details)
  • the short description (visible on the list or mosaic page of your events)
  • A video by adding an Iframe code
  • A code for your Webhooks.
  • Additional descriptions (which can be used for partners or any other necessary information)
  • A duration label (which replaces the date of your event) - This can be used when your event is postponed to a date you don't know yet, or when you want to enter a different date. For example, it could read: Date to be determined.
  • The time duration of your event if necessary 

 

"Location" tab

Add or modify

  • the address with Google Maps
  • the URL of the online event

Learn more about it.

 

"Organizer" tab

In the "Organizer tab" you can
  • indicate the person to contact in case of questions from participants.
  • add speakers (e.g. lecturers)

 

"Registration Process" Tab

The "Registration Process" tab allows you to define if the number of seats is limited or if you have to be a member to access the event.

It is also possible to disable the registration process by unchecking the "Allow online registration" checkbox. Your event will remain online, but visitors will not be able to register.

Read this article for more information. 

 

"Terms and Conditions" tab

In the "Terms and Conditions" tab you can indicate the procedures for refunds, cancellations, etc. This will be displayed in the registration form and the participant will have to confirm his agreement. For more information, see Event Terms and Conditions.
 
Once you have saved these items, you can continue configuring your event by adding : 
Rates, Options, Registration Periods, Discount Codes, Fields, Forms, Communications, Documents,  Webhooks.

 

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